How To Use A Virtual Office To Start Your Professional Services Firm

July 5, 2021

Are you dreaming of leaving the daily grind behind to live in the countryside or by the beach?

The modern successful professional works from a prestigious address every day. It’s the beachfront Monday, your favourite café Tuesday, the Hunter valley Wednesday, and a state-of-the-art modern CBD office Thursday and Friday.

This is the new lifestyle of a successful professional. Those who’ve made it know that getting established is the hardest part, but you can simplify the process and optimize your capital by engaging the services of a virtual office provider.

In a large company, many business operational activities are outsourced so you can focus on your area of expertise. A virtual office can emulate this dynamic allowing you to outsource some essential operations while you focus on your work; saving you time and money on hiring and training personnel and streamlining your operation.

A virtual law firm requires significantly less capital than a regular brick-and-mortar firm, and these days with a virtual office provider a sole practitioner can run a practice with all the modern technology and infrastructure once only accessible on a large firm budget. So how can you make it happen (start living the dream?)?

Front of house
You can even outsource reception. Professional receptionists provide customer service, answer your calls, and take detailed messages when you are not available to ensure your clients aren’t neglected when you are engaged with more pressing priorities, meaning you’ll never miss a call. It also gives a professional ‘non-virtual’ impression to your colleagues and clients.

Professional virtual receptionists provide customer service, answer your calls, and take detailed messages when you are not available to ensure your clients aren’t neglected when you are engaged with more pressing priorities, meaning you’ll never miss a call.

A professional and credible physical address
A virtual office provider can provide you with a prestigious professional CBD address for mail management that you can use on your letterheads and any marketing materials. Your address is your suit and tie when you’re not in the office.

IT Support
Reliable on-call IT support is an essential component for a professional firm in today’s world. Firstly, you need strong network security implemented to protect the privacy and data of your clients. But then you need website development, hosting and a reliable internet connection for things like Zoom video conferencing, which is now an expected option in all forums from consults to trial. A virtual office gives you on-call access to IT support professionals, so you’ll never miss a billable hour, from the initial start–up to ongoing support there is on-call help available in person or remotely.

Business Presence
Imagine holding your important meetings with new prospects in a state-of-the-art, no expenses spared 70s space station. Get access to facilities that would not be affordable or necessary for a small firm on a full-time basis. Give your business the best physical presence with state-of-the-art meeting rooms only when you need it, without the expensive lengthy lease and other overheads.

Work independently but not alone
Be a part of a diverse professional services referral network like no other. Just because you’ve gone virtual, doesn’t mean you need to miss out on important social and networking events. Virtual office providers like Clarence host in-house CPD and business events throughout the year and monthly fully catered community networking drinks for their community members.

Just because you’ve gone virtual, doesn’t mean you need to miss out on important social and networking events.

Paralegal Support
With a virtual office, you can utilise experienced paralegals on an adhoc basis. You don’t need to concern yourself with wages and maintaining engagement during periods of scarce work.

As a business owner to truly capitalise on your strengths and differentiate yourself from your competition it is crucial you learn to delegate other responsibilities intelligently. When you start your own firm with a virtual office you simply bring your expertise and they do the rest.

Streamline your operation and give yourself the freedom to grow at your own pace with a no commitment agreement with a virtual office provider.